Geneva College

Current Students

 

Tax Information


In January of each year, the IRS requires Geneva College to provide students with a 1098-T Form for the preceding calendar year.  The 1098-T Form can help determine eligibility for certain tax credits.  Please see the below links or FAQ’s for more information on Form 1098-T.  Also, for your convenience, Heartland ECSI has set up a dedicated phone line for questions regarding 1098-T tax forms.  Feel free to call them at 1-866-428-1098.

The Form 1098-T is sent to students from Heartland ECSI, a third-party administrator, not from Geneva College.  Students can elect to receive their 1098-T electronically by giving their consent online – see “Can I receive my 1098T electronically?” below. 

For further clarification on the Form 1098-T, consult the following websites, read through the FAQ’s below, or contact a professional tax consultant.  Neither Heartland ECSI nor Geneva College is able to provide any information or advice beyond what is available on this web page and on the Heartland ECSI website.

IRS information on Form 1098-T http://www.irs.gov/pub/irs-pdf/i1098et.pdf
IRS Information on tax credits http://www.irs.gov/uac/Tax-Benefits-for-Education:-Information-Center
IRS information on Form 8863 http://www.irs.gov/pub/irs-pdf/i8863.pdf
IRS information on Form 8863 www.irs.gov/form8863
ECSI information on tax documents and
additional links to 1098-T info
http://www.ecsi.net/taxinfo.html
Also, for your convenience, ECSI has set up a dedicated phone line for questions regarding 1098-T tax forms. Feel free to call them at 1-866-428-1098.

1098-T FREQUENTLY ASKED QUESTIONS


 

Q:  What is a 1098-T?
A:
  The 1098-T form is an IRS form that Geneva is required to provide to you.  It reports the amount billed to you by Geneva College over the course of the previous calendar year. The purpose of the 1098-T is to help you and/or your tax professional determine if you are eligible for certain tax credits. The 1098-T is purely informational; you are not required to attach the 1098-T to your tax return.  However, Geneva is required to file a copy of it with the IRS.

Q:  How will I receive my 1098-T?
A:  1098-Ts will be mailed to the student’s permanent home address on file by January 31st each year for the preceding calendar year.  It may not arrive in your mailbox until the second week in February.  The mailing will come from Heartland ECSI, not Geneva College.  Heartland ECSI is a third-party administrator that Geneva has hired to process and distribute our students’ 1098-Ts.  You can also opt to receive your form electronically (see below).

Q:  Can I receive my 1098-T electronically?
A:  Yes.  Students may elect to receive their Form electronically instead of in the mail.  Online delivery is secure and is faster than traditional mail delivery.  The deadline to elect electronic delivery is January 1st.  To sign up for online delivery, go to http://www.ecsi.net/gateway/1098t-signup.html?school=Y3 and enter your student ID#, name, and email address.  Then, check the box and click “submit.”  (Your email address and other private information will NOT be shared with anyone.)

Q:  What if I lost my 1098-T or it never arrives in the mail?
A:  You can access your 1098-T for this year or prior years on Heartland ECSI’s website.  See “How do I view my 1098T online?” 

Q:  How do I request a second copy of my 1098T to be mailed to me?
A:  Geneva does not mail, email, or fax second copies of your 1098T to you, as it greatly increases the chances of someone obtaining your personal information such as SSN, full name, and address.  The copy mailed to you directly from Heartland ECSI is the only copy you will receive.  However, you may view/print your current and/or prior year 1098Ts online.  See “How do I view my 1098T online?”

Q:  How do I view my 1098T online?
A:  Follow these easy steps:
1. Go to www.heartlandecsi.com
2. Under “For Students & Borrowers,” click “View your 1098T tax form.”
3. Click “Log in”
a. Geneva’s school code is Y3.
b. If you do not know your account number or PIN/Password, click on “Need help logging in?”  (Make sure you have already entered Y3 as the school code.)  You will then need your SSN, birthday, and zip code to be granted an account number and PIN/Password.
4. Under “My Account,” click “Tax Information.”
5. Select the radio button next to the year you want to see, and click “view.”

Q: What if I have trouble logging into www.heartlandecsi.com or viewing my 1098Ts online?
A:  Please do not contact Geneva College about Heartland ECSI log-in problems.  Geneva College does not have access to your Heartland ECSI password nor is Geneva able to reset your Heartland ECSI password.  Please visit https://www.ecsi.net/bwr/contacts.html which lists multiple ways to contact Heartland ECSI for help logging into or using their website.

Q:  Why is Box 1 blank?
A:  This box will be left blank on all Geneva 1098-T forms.  Geneva may choose whether to report payments received or amounts billed on student accounts; not both.  Once that selection is made, it cannot be changed year-to-year.  Geneva has chosen to report qualified tuition and related expense amounts billed.

Q:  How is the amount in Box 2 calculated?
A:  In general, this box will contain the sum of all tuition and course fees billed to a student’s account during a calendar year.  For the spring semester, Geneva bills in December of the previous tax year.  Therefore, as an example, for a traditional undergraduate student, tuition for the spring semester of 2015 would show up on the 2014 1098-T, not the 2015 1098-T.  Decreases in amounts on a student’s account due to scholarship payments, student payments or other payments are not included in the Box 2 amount.

Please note that when the tax credits are taken on the federal income tax return, the calculation of the credit may be based on the amount of qualified educational expenses actually paid by the taxpayer during the calendar year.  Geneva reports amounts billed to a student’s account. Therefore, the amount you use to calculate your education credit may not necessarily be the same as the amount that appears in Box 2.

Q:  Why is Box 2 blank? 
A:
  As mentioned above, box 2 represents amounts billed during a tax year, and Geneva bills for spring semesters in December of the previous tax year.  Therefore, if you only attended Geneva in the spring semester of the tax year in question, you would have had no amounts billed to you in this tax year, because they would have been billed the previous December and put on the previous 1098-T.  You may, however, have scholarship and aid amounts filled in on box 5, because aid is put on student accounts right before classes start (January).

For recent graduates or students who withdrew after only the spring semester, box 2 will often be blank.  As an example, a student who graduated in May 2012 would have had no tuition billed in 2012, since the last semester they attended was billed in December 2011.  However, their aid for their last semester would have applied in January 2012.  Therefore, they would have no amount in box 2 (tuition billed), but would have an amount in box 5 (scholarships/aid applied).

Q:  Why didn’t I receive a 1098-T?
A:  There are several possible reasons:

  • You attended Geneva in spring of last year but you had enrolled and been billed in the prior calendar year, meaning the information was included in last year’s 1098-T.
  • The IRS does not require us to send you one if your scholarships and aid exceeded the billed amount.
  • We do not have a valid permanent address on file for you.  (See “What if I lost my 1098-T or it never arrives in the mail?”)

Q:  How do I use the 1098-T to complete my taxes?
A:  Neither Geneva College nor Heartland ECSI can provide any tax advice.  Please consult a professional tax advisor or go to www.irs.gov.  Also, please note that the calculation of tax credits for the federal tax return may be based on the amount of qualified educational expenses actually paid by the taxpayer during the calendar year.  Geneva reports amounts billed to a student’s account. Therefore, the amount you use to calculate your education credit may not necessarily be the same as the amount that appears in Box 2 of the 1098-T.